Why Use Project Management Software: 3 Ways to Get Organized With Asana
Look around you. Are you surrounded by Post-it notes and random bits of paper with miscellaneous to-do reminders written on them? Have you ever forgotten to begin a task because maybe one of those post-its lost its grip and fell behind your desk? You want to be a type A organizer, but it can be difficult to stay organized and on track when your tasks keep vanishing or accidentally getting thrown away or the victim of a coffee spill. But that person is still inside of you, just waiting for the right tool to shine. Asana can be that tool for you.
Check it out: How To Automate Your Business Processes: The Software You Should Be Using
List making is the fundamental way to keep track of the progress of your goals. Creating a long list and checking tasks off one at a time, is oddly satisfying. It is 2018 and we have come up with some ways to efficiently organize our life without needing to put pen to paper; and it’s amazing!
As a company or department with a lot of multi-tasking going on, here at Omega, we love to use Asana to keep track of what our focus is for the week ahead.
What is ASANA Exactly?
Asana is a web tool that is designed to help people organize and manage their work. In short, a project management tool. Asana is a fancy, online version of the classic notebook and post-it note method. With a user-friendly interface and easy to manipulate characteristics, Asana could be the answer to your company’s organization struggles.
Check it out: What Is Asana? Video
Divided into three parts, including Workspaces, Projects, and Tasks, Asana allows room to customize and create new teams, files, and a calendar to show a full month’s view of tasks.
Workspace:
This is where the magic happens. In the workspace, you are able to group the different types of projects you have going on. At work, you may have a project for marketing and one for sales.
Projects:
This space is the new post-it note area. Here, you list your tasks to be completed and organize them into groups.
Tasks:
After creating a task, you can add a due date, tag co-workers in the same task, make notes and comments about the task, and add sub-tasks if needed.
Prioritizing tasks is important if you want to set clear goals. Once you have added your list of tasks, you can prioritize by moving the position of a more important task on top of another, creating a hierarchy. Also, by assigning a due date to a task, you can prioritize by the most recent upcoming dates.
See also: 10 Must-Have Browser Extensions To Increase Productivity
Why Should I Use Asana?
Maybe post-its and scraps of paper work just fine for you. You don’t miss deadlines, you feel on top of your week and all the tasks that lie ahead. But with Asana, you can expand your to-do list and share with the people who are collaborating with you or others that need to know where you are on a project.
If your company is using email or Excel sheets to manage and organize projects, consider these three reasons for making the switch to Asana.
1. Improve Overall Management
If you are using email to assign tasks and keep track of progress, this process can become tricky when communication is unclear, or you miss opportunities to track the progress being made. With Asana, you can see multiple projects and their tasks currently assigned and how far along their progress is. When making comments on a task, they are recorded on their own page for that task, along with other data such as due date, when it was created, who is assigned to it, etc. Basically, all of these features allow you to manage multiple projects and teams at once while staying organized and maintaining clear communication.
2. Enhance Efficiency
Prioritizing and organizing has never been easier. Moving task positions on the list, adjusting due dates, and using keywords for tagging, you can actually visualize all the work to be done in front of you and make necessary changes as new information comes into play.
3. Increase Collaboration
Asana loves to promote collaboration among teams. You can invite people into your workspace, where important and relevant information is kept. Being able to assign people to follow a task, or voluntarily following a task, gives people the ability to stay on top of the task’s progress. This features also promotes collaboration by the ability to share comments and swap ideas and concerns over the task at hand.
Check it out: Trello vs. Asana vs. Basecamp Infographic
SHARE BLOG POST